SECTION IV – DUTIES OF OFFICERS
Par. 1:
The President shall be the chief executive officer of CBAA and shall
have supervisory authority over the affairs of CBAA, its officers, committees and Regional Representatives. The President shall preside at all meetings
of the Executive Board and all meetings of the Association. The President shall, with the advice and consent of the Executive Board, appoint committees, name
their chairpersons and ensure the proper performances of their functions. The
President shall be an ex-officio member of all committees. The President
shall represent CBAA at all meetings of the Cornell Alumni Federation or shall appoint a member to represent CBAA, and shall perform all such other duties pertaining to the office of President.
Par. 2:
In the event of a temporary
absence or disability of the President, a Vice President designated by the President or the Executive Board shall perform
the duties of President.
Par. 3:
The Vice President for Membership (VP Membership) shall coordinate
collection of membership dues, maintain membership records in conjunction with the University to ensure proper exercise of
member rights and privileges, and coordinate membership recruitment campaigns. The
VP Membership shall report on membership issues and perform such other duties as may be assigned by the President or the Executive Board.
Par. 8: The
Treasurer shall collect funds and arrange disbursements as authorized by the President
or Executive Board and shall be responsible for fiscal planning (national and regional) and accounting. The Treasurer shall maintain records of financial accounts owned or controlled by the Association, shall
keep accurate accounts of all receipts and disbursements, and shall submit a written report on such accounts at Executive Board meetings, annual, triennial and special meetings, and at such other times as the
President shall direct or any forty
(40) Association members shall request. The Treasurer shall perform such other
duties as may be assigned by the President or the Executive Board.
SECTION VII - REGIONAL REPRESENTATIVES/COORDINATORS
Par. 1:
Regional Representatives/Coordinators (Regional Reps) may be appointed by the Executive Board in areas where members
would like to participate in local CBAA activities. Regional Reps shall recruit
volunteers to fulfill the purposes of CBAA, shall organize activities and events in their respective regions, and submit proposed
regional events and associated budgets to the Executive Board for prior approval.
Par. 2:
Regional Reps shall report on regional activities as requested by the President or the Executive Board, and shall forward
to CBAA any funds collected from or at regional activities.
SECTION X - COMMITTEES AND CHAIRS
Par. 1: The chairperson of each standing committees enumerated
herein shall be members of the Executive Board or otherwise appointed by the President.
Each committee chairperson shall appoint their committee members, shall be responsible for the operation of their committee,
and shall have the authority to promulgate rules for their committee operations.
Par. 2:
Committee chairs shall preside at committee meetings, shall keep a record of committee activities and shall present
reports to the Executive Board. A committee chairperson serves at the will of
the President. Policy decisions are reserved to and shall be made by the Executive
Board.
Par. 3:
The following standing committees shall be maintained:
a.) Secondary/Graduate
Schools
b.) Programming
c.) Communications
d.) Campus and Student Relations
e.) Membership
f. ) Scholarship and Fundraising
a). Secondary/Graduate Schools Committee - This committee shall encourage well qualified high school students
and college graduates to attend Cornell by:
1.)
visiting schools in their areas to get acquainted with them and to familiarize their guidance
counselors with Cornell;
2.)
working with these counselors to identify qualified prospective students;
3.)
contacting students who have applied to Cornell
and submitting reports to the Office of Admissions;
4.)
encouraging those students who have been accepted to enroll at Cornell.
This committee shall coordinate its activities with the University’s Office of Admissions.
b.) Programming Committee This committee shall plan and coordinate activities and events that support the purposes of CBAA. The Programming Committee shall develop an annual schedule of nationwide events, determining the appropriate
regions/cities, venues and timeframes for such events. The Programming Committee
shall pursue joint sponsorship of events with local Cornell Clubs, other Cornell University minority associations and other
organizations. Annual events shall include CBAA membership meetings as well as
networking, social, cultural, community service, student recruitment, and fundraising events.
c.) Communications Committee – This committee shall maintain and update CBAA’s website, monitor
CBAA’s listserv (or other electronic mail systems), prepare a periodic newsletter, gather information about CBAA and
other Cornell alumni organizations, prepare press releases, and maintain CBAA’s membership directory. The chairperson may solicit advertising and other funds to defray the publication costs and to support
CBAA activities.
d.) Membership Committee - This committee shall maintain membership records and coordinate national and
regional membership recruitment campaigns. In addition, this committee shall
establish policies that ensure direct benefit for dues-paying members, including pursuing discounts with merchants and joint
memberships with other Cornell Clubs and Associations.
e.) Campus and Student Relations Committee – This committee shall interact with students and the University
to enhance the academic and social experience of African American students. The
Committee shall maintain channels of communication between CBAA and enrolled students, organize campus and regional events
for students and alumni, and participate in mentoring and networking programs that target students.
f.) Scholarship and Fundraising Committee
― This committee shall organize and coordinate fundraising activities
for CBAA scholarships, awards, and special projects, including CBAA fundraising for Africana Studies and Research Center. The Committee shall also prepare grant proposals and select CBAA Scholarship and
award recipients.
Par. 4.
Other Committees ― The President or Executive Board
may exercise discretion to form other committees to accomplish the goals of the Association, however, a Reunion Committee
shall be formed at least 18 months prior to the CBAA Reunion.